Main Purpose of the Job
Responsible for assisting the Procurement Compliance and Shared Services Manager in the daily procurement activities such as but not limited to purchase transactions, monitoring and reporting of utilization under the contracts/agreements, and vendor coordination.
Duties and Responsibilities
- Ensure that vendors/contractors adhere to the D&L Code of Business Principles and comply with QHSE Policy and Procedure.
- Ensure maintenance and update of ISO quality records, guidelines and procedures.
- Assist in the resolution of system issues and vendor performance issues concerning purchase orders and delivery schedules.
- Assist in the disposal and/or resale of manufacturing assets, factory wastes and production scraps.
- Assist in vendor management activities i.e. basic data gathering, performance reporting, etc.
- Support solicitation of quotes from vendors and document procurement transactions i.e. summarizing received quotes, for strategic sourcing activities and catalogue setup in the system.
- Prepare and/or maintain procurement transaction files and documentation including reports on purchase orders and contract status with the vendors.
- Coordinate with vendors to ensure timeliness and completeness of deliverables per terms and conditions of the orders/contracts; coordinate with the vendors and operations teams for the prompt resolution of complaints and concerns.
- Prepare a support document for processing payments to vendors as needed.
- Responsible for following through on all procurement activities and monitoring compliance with the terms and conditions of the contract/agreement.
- Business Process Management: using various methods to measure, improve, optimize, and automate business processes
- Vendor Relationship Management: managing interactions with vendors i.e. performance optimization and vendor risk management
Qualifications
- Graduate of any Bachelor’s degree in Arts or Sciences
- Open to Fresh Graduates
- With background in Procurement
- With at least 1 year experience in Vendor Relationship Management
- Good communication skills (oral and written)
- Good external relationship building and skills
- Good coordination and project management skill
- Amenable to do fieldwork for official businesses
- Willing for 5-days compressed workweek schedule
- Amenable to work and to report onsite in Calle Industria, Bagumbayan, Quezon City