Executive Assistant

Job Summary

Directly reporting and assisting the Project Development Director in Business Development and Marketing

Duties and Responsibilities

1. Formulates and implements an effective and efficient document control system and procedures.
2. Preparation of Marketing Materials and has an eye for graphics.
3. Handles administrative works such as setting and coordinating project meetings including preparation of the minutes, foods, snacks etc.
4. Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
5. Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
6. Responsible in making appointments and prioritizing the most sensitive matters.
7. Have strong organizational and interpersonal skills and ability to multitask.
8. Accountable in handling petty cash and reimbursables.
9. Preparation of memos, transmittals and reports and corporate gifts.
10. Responsible in keeping confidential information.
11. Directly responsible in assisting Project Directors requirement from time to time.