Document Controller

Duties and Responsibilities

1. Handles and monitor various project documentation requirement including permits, purchase orders, change orders, design development plans, contracts & all other tenders documents required by the Department & the Project.
2. Monitor & log all document from the Consultants, Project Management Team, Quantity Surveyors & Contractors for completeness.
3. Facilitate all contractor/supplier billings to follow LBL Process to release payment on a timely manner.
4. Handle the turn over of documents to the Facility Management group as part of the Project acceptance.
5. Create logs & generate reports to monitor incoming and outgoing documents.
6. Handle administrative works such as setting & coordinating project meetings. Responsible for managing records, documents plans/drawing of the project.
7. Responsible for managing records, documents plans/drawings of the project.
8. Implement LBL document control system & procedure.
9. Prepares, maintain, & updates table of records.
10. Oversees safekeeping, filing receiving & release of Projects group & project document control systems & procedures.
11. Secures all document especially confidential files.
12. Monitors office supplies and facilities.
13. Receiving, reviewing, checking, sorting of all incoming documents which includes daily reports, communications, submittals & RFI’s plans & billings, & encoding to data management system.
14. Preparation of memos, transmittals, & reports.
15. Perform other tasks that maybe assigned from time to time.