Procurement Associate I

General Objective of the Job

• As a member of the Procurement Team, is responsible for vendor management, document controller/compliance, procurement assigned materials, PO typing & monitors performance.
• Ensures continuity of supply to support the manufacturing schedule.
• Assisting daily procurement activities for maintaining databases and files, monitoring and prepares reports.

Duties and Responsibilities

• Vendor Management

1. Maintain and update supplier records.
2. Assist Buyer in vendor accreditation/evaluation.
3. Update database/supplier list of local/foreign suppliers.

• Document Controller / Compliance

1. Properly trained in Integrated Management System (IMS) and Food Safety policies and related procedures.
2. Executes and ensures implementation of established Procurement Principles, Procedures, and Policies.
3. Ensures maintenance and update of ISO quality records.

• Procurement Assigned Materials

1. Responsible for Purchasing assigned materials, reviews and prioritizes, material requisitions as to lead-time specifications and requirements, analyzes requested materials as to suitability for use.
2. Searches appropriate market for best sources for assigned materials.
3. Institutes cost savings for assigned materials.

• Purchase Order Issuance

1. Prepare and/or maintain procurement transaction files and documentation including reports on Purchase Order (PO).
2. Request for creation of vendor account (new supplier) in Microsoft dynamics AX & D365.
3. Monitor status of PO up to delivery.

• Other tasks

1. Reports Dashboard performance monthly and quarterly.
2. Taking minutes of the meeting.

Qualifications

• Graduate of any Bachelor’s degree in Arts or Sciences
• Minimum two (2) years experience in purchasing services functions
• With background in Procurement
• Computer literate
• Good in oral and written communication
• Good Analytical skills
• Keen to travel and develop network of professional and business relationships.
• Willing for 5-days compressed workweek schedule
• Amenable to work and to report onsite in Calle Industria, Bagumbayan, Quezon City